Different Ways To Secure Digital Assets


Organizations handle different kinds of valuable information from customer data to financial information and project files. These are digital assets that must remain secure otherwise the organization may be held liable if they fall into the wrong hands. Protecting digital assets will also protect the organization’s revenue stream and financial viability.

Ensuring the security of digital assets

Digital asset management system

There are digital asset management systems that can safely and securely store digital assets and crucial metadata. Metadata consists of information about a file like regional specifics and the name of the author or creator. There are shared network drives or cloud folder services that can be adapted but they have certain limitations. For example, if several thousands of employees are using one folder in different regions, security of the digital assets may be compromised.

A digital asset management software can store assets in a single location while making them available to users everywhere. This will improve security compared to files that are disseminated and downloaded through cloud folders. Approval of workflows, watermarking of images, and sharing files through a branded portal are easily handled. Even if there is a centralized storage for digital assets, separate departments will have access to the same branded files.

Data backup

Data backup is a process where files and information are copied to a secondary location. Data backup is the solution to restore destroyed, deleted or overwritten files. Digital data that requires a backup include data that is vulnerable to software or hardware malfunctions, data corruption, malicious hacking, user corruption, natural disasters, and unforeseen events.

Backups can be stored locally on hard disk drives or magnetic tapes. They can be stored remotely through a secure cloud storage or hybrid cloud infrastructure. Most organizations use a combination of local and remote backup for their digital assets to ensure complete data security and availability.

Two-factor authentication

Organizations used to have one password for everything but there are many risks online. Passwords became more complicated and unique to prevent data from being stolen by hackers. However, even the most complex passwords can no longer prevent an account takeover. Two-factor authentication has become a better option for passwords to secure accounts.

The most common two-factor authentication is the unique one-time code for every login attempt. The code can be generated through a smartphone or text message to send an approval notification.

Data encryption

Data in transit is very vulnerable to hackers. A good protection for data in transit is encryption before transmission. One of the basic tools for encryption is HTTPS, a protocol that works by taking a message that has to be transmitted and splitting it into parts. The parts are mixed together using an algorithm driven by a public key. On the recipient’s side, the protocol is to decrypt the message and unpack it using a private key.

A complete solution is provided by 5th Kind for digital asset management. Security is enhanced through the centralization and protection of all digital files to improve collaboration, eliminate duplication, simplify access and reduce costs. The team can collaborate without worrying about data being compromised.