Track your office shifts with Shift Scheduling Software


In many companies, it is more frequently a tough and thankless task to schedule employers in their many shifts. The person who is in charge of this job requires to consider hard and long before locating workers into several time slots. When this job is done successfully, then the productivity is highly maximized and the sales are not overrun by the labour costs. Day after day, week after week, month after month, this job requires me to be repetitive. This all can turn out as a tedious and error-prone procedure if completed manually utilizing pencil and paper or a spreadsheet.

Some years ago, only the heftiest companies could really afford shift software that would permit them to automate the job of scheduling workers. However, then the cloud-based services luckily emerged. Nowadays, several vendors provide employees with planning and shift scheduling softwares via Software-as-a-service (SaaS) model, that is highly flexible and much to be utilized in various industries. Further, some verticals by organizations with a few as five employees or as many as 15,000. Best of all these, this shift software can cost around as little as $1 per month per employee. Including all the discounts available for bigger workforces or either for subscribing to a bunch of related services like normal human resources (HR) management or payroll.

These days vendors are chasing an increasing number of small to midsize businesses who are somehow ditching Microsoft Excel, Google Docs, or pencil or paper for scheduling solutions that seem more productive and assists to keep the employees content. However, they also make it simpler to comply with the latest regulations involving overtime laws and minimum wage laws. These laws are worker “Bill of Rights” and Affordable Care Act as these measures those cities such as Seattle and San Francisco have passed lately. From the year 2014-15, the workforce and labour shift scheduling software adoption skipped 40%, at least in part as of raised regulation as per 2015-16 HR systems survey from an industry analyst firm Sierra-Cedar.

To assist you to get a handle on your shift scheduling requirements, we test some solutions from the best 10 players in the space. Among all their best reviews, you will get vendors such as Ximble, Humanity, When I Work, Shiftboard, and Editor’ Choice winner Deputy. However, these all have modern and fresh user interfaces (UIs), involving on/off toggles and some other controls similar to those on mobile apps. The platforms like ZoomShift and When I Work also function equally well on mobile devices and desktops too. All those products that you review provide templates and some other shortcuts which can truly cut the total time it takes to get set up and make schedules. 

Mostly, the solutions you get with the help of reviews can be configured so that all the employees can easily opt, drop, or swap some shifts, without needing prior approval from a manager. While in some cases, you have to pay a little extra for such functions. Some can be configured so that the managers can make schedules with all open shifts providing employees more say over whenever and how much time they work. This is all crucial in industries such as healthcare and also fast food joints where companies search, providing people more flexibility in their work-life as a huge competitive advantage they can utilize to hire good workers and hang onto some valued employees.

What Is Shift Planning Software?

Regardless of their personal feelings and look, every employee scheduling and shift handover software tools share some complete common elements. One of such elements is an employee database which comprises personal worker’s contact information, job type or title, training or more qualifications, and their availability. However, along with just manually putting worker data, all vendors provide fresh users with some choices for uploading existing employee data from sources like Microsoft Excel Spreadsheets as well as their payroll or Point of Scale (POS) systems. Some platforms such as ZoomShift and When I Work permit users to extend more workers with a minimum of information. The company’s employees can also fill in their remaining data the initial time they log into the system, which a timesaver manager should like.

There are two other shift handover software basics with a library of tasks or positions. For instance, cashier, server, dishwasher, bartender, and host that all can be cross-referenced with places or task websites. Some of the platforms combine with google maps so, when personnel check their shift schedule, they can view the location and get certain directions. This is a great handy characteristic for businesses like house painters, caterers, or movers whose workers reach various task sites every day.

The main part of this sort of shift handover software is the scheduling module, It mainly can be configured to seem like a daily, weekly, monthly calendar all depending on the requirements of your business. Some empty cells on the grid show hours of the day, they all get little populated as shifts are made. Modules provide schedulers with various ways to make schedules. Some of these great ways consist of making a shift and then dragging and dropping a name from the employee list to fill it. Moreover, creating and reusing these shift handover templates, copying shifts from an earlier time period, or also uploading some shift handover schedules from spreadsheets. There are a few offerings that take it a step further, providing automated shift scheduling softwares that an executive or shift supervisor can be utilized to set little parameters and then permit the software developer to develop a shift log software for them.

Permitting all the employees to add more time when they are available to operate to their profile, bid on the open shifts, or then swap those shifts has now turned the de facto norm. It’s also considered the new rule to permit employees to choose how they want to receive alerts of shift schedule updates either SMS, app messages, or email.